The end of the 2024-25 fiscal year (July 1, 2024-June 30, 2025) is just around the corner. The Business Office and Contract and Procurement Office need your help to ensure a smooth closeout.
Key Action Items:
- Follow up with vendors to request invoices as soon as possible.
- All purchase requisitions and travel reimbursements for 2024-25 must be submitted in Jenzabar or Etrieve by July 10, 2025. Submissions after this date will not be reimbursed.
- All 2024-25 receipts for reimbursement must also be submitted by July 10, 2025.
- If a purchase order or requisition is no longer needed, contact the Contract and Procurement Office to have it closed.
- If all items on a purchase order have been received but are not reflected in the system, contact Shipping and Receiving for instructions.
- The last day to place orders using 2024-25 funds is June 3, 2025. Exceptions will be evaluated based on lead time; please consult the Procurement Office.
- Departments placing orders must inform vendors that all items must be delivered no later than 5 p.m. on June 30, 2025.
- Any order received after June 30 will be charged to the 2025–26 budget.
For questions about departmental budgets, contact Natalie Herklotz on Teams or by phone at 541-956-7019.
Planning Ahead: Fiscal Year 2025–26 (July 1, 2025–June 30, 2026)
- No purchase orders for fiscal year 2025-26 will be created until June (date TBD).
- Prepare now for summer term needs by ordering supplies using the 2024-25 budget by the June 3 deadline.
- No reimbursements or vendor payments for 2025-26 will be processed before July 1, 2025.
Reminder: Reimbursements can only be processed in the fiscal year in which they occur. This includes travel per diems, mileage and other reimbursements. For more information contact Shannon Wade on Teams or 541-956-7022.