Last Friday, the Travel & Professional Growth Program (TPGP) was introduced to a select group of administrative assistants. This group is actively entering requisitions for travel and professional growth funds starting Oct. 1 and beyond. A few weeks of testing is planned before expanding access to additional users. If you have an urgent need, please contact an administrative assistant in your department.
For any outstanding reimbursements from previous periods, we have developed the following temporary solutions to ensure immediate processing:
Local Travel and Parking Reimbursements – July 1- Sept. 30, 2024
Starting Oct. 9:
- Do not enter reimbursements into Jenzabar
- Use the attached Excel document (download Mileage and Per Diem Form) to request reimbursement
- Please ensure the following information is included
- Who;
- What (per diem/mileage);
- Purpose of travel;
- Date(s);
- Amount for per diem;
- Amount for mileage;
- Account name and number;
- Receipt(s)/proof of payment; and
- Confirmation of supervisor approval (email).
- Please forward completed forms to vmccrary@roguecc.edu.
Please note – this is a temporary solution until we get through all expenses in this particular timeframe.
Personal Expenses – July 1- Sept. 30, 2024
Starting Oct. 9:
- Do not enter reimbursements into Jenzabar
- Send an email to vmccrary@roguecc.edu with the following information:
- Who;
- What (what was the purchase for);
- Purpose (what was the item(s) used for)
- Date(s);
- Amount you are requesting
- Account name and number;
- Receipt(s)/proof of payment; and
- Confirmation of supervisor approval (email).
Please note – this is a temporary solution until we get through all expenses in this particular timeframe.
Professional Growth or Out-of-Area Travel – July 1- Sept. 30, 2024
If you have not already completed the Professional Growth Funds Request Form, please do so. Be sure to be as detailed as possible and include all the necessary receipts and backup.
Starting Oct. 9:
- Do not enter PG or travel reimbursement/payment into Jenzabar
- Use the attached Excel document (download PG Travel Expense Form) to request reimbursement/payment
- Please ensure the following information is included
- For PG, the completed and approved Professional Growth Funds Request Form;
- Who;
- What (per diem, mileage, registration, books, tuition, hotel, etc.);
- Date(s);
- The account name and number for expenses not covered by professional growth funds (if applicable); and
- Receipt(s)/proof of payment for either PG expenses or out-of-pocket items.
- Please forward completed forms to vmccrary@roguecc.edu.
Please note – this is a temporary solution until we get through all expenses in this particular timeframe.
We appreciate your patience and understanding as we navigate these temporary processes and get more users trained in the Travel & Professional Growth program. We look forward to a smooth transition and appreciate your continued support. For more information, please contact Vicki McCrary at VMccrary@roguecc.edu.